8 best ways to improve your exhibiting experience in Dubai

Dubai is a perfect city to organize exhibitions, tradeshows considering its culture, geographical location, technological development and of course beautiful exhibition venues. At any exhibition or a trade show in Dubai, attendees are constantly bombarded with colors, lights, sales talks and giveaways. It is up to you and your team to make sure that your exhibition stand doesn’t get lost in the crowd and you take steps to improve your exhibiting experience in Dubai.

At any exhibition event in Dubai, you are not only competing with your key industry competitors, but also with every exhibitor in the exhibition hall. As an exhibitor, you have to ensure that your brand is seen as the primary business in its sector and visitors choose to spend their precious time talking to you, not your competitors. Here are 8 smart and easy ways following which you can improve your exhibiting experience in Dubai:


1. Highlight your products

Trade shows offer an ideal opportunity to present new products or services to your target audience. So, if you are launching a new product at an exhibition in Dubai or simply want to highlight your newest invention, make it noticeable by using custom product displays and lighting to bring attention towards them. This trick will really help improve your exhibiting experience in Dubai.

Attendees in Dubai will definitely love to see, touch & test the product before they buy, so make sure you have more than one copy in case your stand gets busy. People love to be the first to know of the latest innovations and they want to be the first to own the newest advancements.

Providing LG an Exhibiting Experience in Dubai

2. Keep out a separate space for demo

A fun & interactive demo of your products will also get people talking & set you apart from your competitors. When planning your exhibition stand, make sure you have a demo area in mind; this will help improve your exhibiting experience in Dubai. Give it enough space, good lighting and make arrangements for additional components you might need like display tables or counters. Remember to include beautiful images as part of your exhibition displays. They should show an end result of your product or service to create an emotional and positive reaction.


3. Prepare your staff

Prepare your team in a best way in order to improve your exhibiting experience in Dubai. Make sure that you hire staff that is courteous to talk, pleasant in appearance and possess attractive body language. If you want to get more leads while exhibiting in Dubai, then talking and gelling up with every visitor on your stall is must. Train your team to talk wisely, fluently. Staff should be able to understand Dubai’s local language – Arabic. English is also the most spoken language in Dubai. A lot of expatriates can also be found speaking HindiUrdu, in addition to many other languages.

The staff should be approachable, friendly and energetic towards audience. Their greeting style should be impressive enough to attract attendees. Before the show, make sure your staff prepares a unique elevator pitch, practice answering possible questions & remember that attendees should not be approached aggressively. To get visitors’ attention, ask open ended questions like:

  • What are you hoping to get out of the show? 
  •  Do you use our type of products?

Find out what they actually need. Accordingly, you should highlight specific product benefits and explain how can it be a perfect solution for their problems. It’s all about engaging with visitors and finding well qualified prospects that you can build good relationships with and turn into sales. You can also appoint professional models and hostess. In Dubai, one can find innumerable agencies providing essential staff to manage your exhibition.

You could also control your administrative hassles in terms of having to coordinate with multiple vendors & organizers by simply hiring an exhibition booth contractor on a turnkey project. As a turnkey project contractor, promoevents help customers cut down valuable time in and money.

4. Make sure your booth stand designs suit your business 

The most important thing you must do to improve your exhibiting experience in Dubai is to make sure that your exhibition stand looks great. Aside from being visually pleasing, your stand design needs to showcase your company, products & values too. Your stand is your shop window for the day, so make it inspiring, informative and relevant. All you need to do once you have attracted queries is to dazzle them with your charm, and you might just have won yourself some new business.

  • Hire Professional designers Every business needs distinctive designs that reflect their product offering while looking impressive. It’s no easy task for inexperienced designers, which is why professional assistance is recommended. The imagery needs to reflect your values and key messaging. 3D Designers at Promo Events are best at creating customized exhibition designs for tradeshows.

You probably have a good idea of what works best for your company, but you can also learn a lot from your exhibition stand designers. They have years of experience in this field and know what makes a company stands out at an exhibition. A good stand supplier will work closely with you to create a cost effective way to communicate your messages. They can help you choose your exhibiting system, provide advice on layout and lighting and create your whole trade show appearance.

  • Opt simplicity, over vague designs –In order to improve your exhibiting experience in Dubai, your design should have the capability to convey useful information, but it should not try to turn every aspect of your business into some kind of novel. Text featured on banners should remain simple and concise as well as conveying the key points you want to tell customers.

As a leading exhibition booth contractor operating in the gulf region, promoevents can help you design and create an outstanding exhibition booth for your next exhibition within your budget.

  • Think about the banners you require –Some exhibition show stands are more difficult to get assembled than others. Similarly, some stands could potentially survive longer than other materials, and some may be more adaptable depending on the size of the exhibition. Think how many employees you have at your disposal, how often you wish to use the same stand and will it be suited to the outdoors.

Providing Excellent Exhibiting Experience in Dubai

5. Create unforgettable experiences using technology – Touchscreen Displays, using videos on exhibition stands

If you are interested to attract massive crowds & form long lasting business relationships, then your exhibition stand not only needs to clearly express your brand, but also engage and stimulate memorable experiences with your audiences. The rise of the digital age has given us an opportunity to equip exhibition stands with a wide range of technological gadgets and widgets that will bring your brand to life with minimal effort on the day of the show. Games give the visitor an opportunity to really interact with your brand, build a connection and even form an emotional attachment with your brand.

If you want to connect on a more immersive level with your target audience, Augmented Reality is a great way to achieve this. AR definitely helps you improve your exhibiting experience in Dubai; you can hide content behind marker images that can be included in your exhibition stand graphics. It’s a totally fresh and unique way for the visitors to interact with your brand. One of the latest virtual reality gadgets is Oculus Rift; it attracts the attention of visitors and creates a great talking point. The Rift is a cutting-edge virtual reality headset that allows users to completely immerse themselves in the virtual, three-dimensional world. Memorable activities and powerful brand experiences ensure that people from all over the exhibition will pay you a visit and improve your ROI.

You can also provide interactive tablets pre-loaded with your portfolio or product slideshows, they provide a convenient way for visitors to explore your brand.

Providing Exhibiting Experience in Dubai to Canfield

6. Don’t just speak, listen your prospects too

Sometimes listening to prospects’ needs, rather than talking about good things of your brands push you clearly communicate about your company’s products’ solution. This approach really helps you in improving your exhibiting experience in Dubai. Avoid bombarding them with information on every little thing your company can do – instead, identify top level needs to draw them in, then you can inform them of additional solutions your company can provide.


7. Get your best clients to the show

It’s a lot easier to get someone who has bought before to buy again than it is to get someone to buy for the first time. If your best clients are not already going to the show, buy them a ticket. That’s a great way to improve your exhibiting experience in Dubai.

For Promoevents, clients are the core of our success. Being an Event Agency in Dubai, we are proud to work with some of the leading brands.

What better way to wow one of your clients by getting them into one of the hottest industry events of the year. The best part is it will most likely have an automatic return on investment. You can also use social media or issue a press release to boost awareness of your product launch. You can also share about your upcoming exhibition across Dubai based exhibition groups on Facebook or LinkedIn. This method really turns up in improving your exhibiting experience in Dubai.

EEPC Indias Exhibiting Experience in Dubai

 8. Create your own lead collection system

Having an own lead collection system or an iPad to manually enter the details is the best way to improve your exhibiting experience in Dubai. The quicker and easier the process is, the better it will be for both your staff and your visitor. Make sure that your lead collection system enables you to add extra comments for every visitor. This additional information is very valuable. Essential quotes like:

‘Interested in A product or B product or ‘wants pricing’ or ‘urgent lead, ‘follow up with a call immediately’ can really help your sales team. They will know what you promised to do and will be able to execute a detailed and effective follow up. It will also make a good impression on your sales prospects, they will appreciate the fact you remember their needs and won’t have to answer the same questions again.

In order to improve your exhibiting experience in Dubai, analyze & qualify your leads, determine what leads can be considered as potential leads & need an immediate follow up and which can be contacted within a day or two. It’s good to set up a standard follow up email thanking all attendees for visiting your stand. To guarantee a successful exhibition, make sure none of your leads are neglected and are all followed up soon after the show. Let’s face it, some leads may be time-wasters, but you can never be sure. They may need your products or services in the future or know someone that does, it’s important that you engage with every lead.


Step-by-step guide for Planning an Event in Dubai

Dubai is the destination for many, not just for holidays but also for many other events. Planning an event in Dubai can be most beneficial decision one can ever make as Dubai event planners  have the capability to organise super quality seminars/concerts that attract delegates. From a small trading port to a flourishing business city, the metamorphosis of Dubai has been spectacularly unbelievable. A place that has the best of everything. This metropolis offers one of the most striking architectures in the world, sand-dunes and a beach life to complete the experience of Middle East.

Organising a conference from the initial status requires a tremendous amount of forethought and data gathering. By following given steps for planning an event in Dubai, you can definitely organize your next event successfully.

Step # 1. Determine your Budget:

As we know Dubai is all about experiencing extravaganza and luxury, so firstly you need to analyze how much can you invest in launching an event in city like Dubai. Don’t just estimate a budget number; actually break down your proposed budget into categories and determine exactly how much your company or group can spend on facilities, catering, printouts, and even “small” items like lanyards and name tags.

You need to get an estimated budget for various elements, right from the venue charges to décor, from food to stage arrangements and any additional requirements, is crucial.

While planning an event in Dubai, don’t forget to add a contingency line; your event is probably going to cost more than you expect, and building contingency into your budget ensures you don’t accidentally overspend.

Step # 2. Understand your audience and accordingly get the blue print design done

As you begin planning an event in Dubai, ask yourself “what does your audience expect out of this event?” Remember, if your guests are local people, then you need to take time to research about Dubai audience. Understand what your audience is looking forward to learn,  when the audience leaves the seminar, they would be able to incorporate their learning at their workplace. While planning an event in Dubai, especially networking event, make sure you include plenty of time for audience members to interact with one another. Basis your agenda and audience, you have to guide your Graphic Designer to make the blueprint of event.

You can build a substantial list of potential attendees by doing some homework first. Here is a great post on finding your audience through LinkedIn, the biggest B2B online social networking platform.

Planning an event in Dubai for your Audience

Image Courtesy: http://noordubaifoundation.blogspot.in/2013/10/majid-bin-mohammed-attends-event.html

 Step # 3. Obtain a team

 While planning an event in Dubai, you need to have team effort to handle all of the minute details. Consider identifying one key Event Manager as well as individual Chairpersons for subcommittees, such as:

  • Venue management
  • Speakers
  • Entertainment
  • Publicity
  • Sponsors
  • Volunteer management
  • Logistics

When you plan an event in Dubai, you must also hire presenters to do the actual teaching and talking. Sometimes there is someone in your own office or within your corporate relationship who is perfect for the presenting job, otherwise you might need to turn to third-party sources to hire your presenter. Look for someone who is engaging & who can speak expertly on the assigned topic in an entertaining manner.

Step # 4. Set the date

When you plan an event in Dubai, you will find that the date might already be pre-set for a reoccurring event, but if this is a new event, be sure to consider the following before firming up your date:

  • Give yourself enough time! Ideally, you should have 4-6 months to plan
  • Be aware of statutory & religious holidays in Dubai
  • Check dates with key participants – E.x – Speakers, Presenters, VIP Guests, etc.

Step # 5. Select a venue

Any event management company in Dubai can help you out in searching appropriate venue based on your goals and objectives, but only the best event organizers in Dubai like Promo Events will be able to show you true gems of locations. The venue plays a pivotal role while planning an event in Dubai. The foundation for the event can determine future of the event. The event venue requirements vary depending upon the event type and size. If the event is going to be a combination of a gala dinner, a product launch, a concert or business conference – Dubai International Convention and Exhibition Centre serves as a multi-purpose venue.

You can also find innumerable exotic resorts in Dubai like Radisson Blu, Hilton Fujairah Resort, Fujairah Rotana Resort & Spa, Marjan Resort & SpaCove Rotana Resort, Danat Al Ain Resort Hotel and Asfar Resorts at famous places Fujairah, Ras Al Khaimah & Al Ain .  They all have good guest hospitality, thematic décor, food & a great atmosphere to enjoy your event in the most relaxed way.

In summer months, you can plan your event in luxury hotels like Dubai Polo & Equestrain Club, The Address Montgomerie Dubai, Bab Al Shams, Atlantis The Palm Hotel,  The Crowne Plaza, Conrad Dubai, Armani Hotel, Dubai and The Ritz Carlton Dubai.  

In some cases, you can even use your office’s conference facilities for your meeting. However, if you are planning a larger event that will not fit into your existing conference space, you will need to select and confirm another venue. Many venues are booked months in advance, so secure your venue as soon as possible.

Don’t forget to consider factors such as location, parking, and offered amenities before making your final decision.

Selecting Venue and Planing an Event in Dubai

Image Courtesy: http://www.greenparking.ae/portfolio/dubai-world-trade-and-convention-center/

Step # 6. Hire all required equipment’s, furniture, finalise caterers & get arrangements for customised gifts for participants

Events do not happen on their own, you need to hire required equipment’s & furniture to make it done. If your venue can’t provide everything you require for the event, & you need bespoke items such as branded banners, then you will need to search an external supplier to hire additional equipment’s and tools.

You will also be required to make arrangements for caterers, printers, audio/visual equipment companies, banner designers, and a host of other staff and suppliers to get the job done. While planning an event in Dubai, you are also required to consider other important things in context of hospitality – whether coffee should be served when guests arrive or tea? Will lunch be served – Would it be local based – Dubai Special Food or any other cuisine? Will each guest receive a complimentary pen, mug, diary or other corporate swag? The more items you include in your event, the more suppliers you will need to secure.

Step # 7. Source your entertainment/Make Travel Arrangements

Whether you opt for a series of keynote speakers, a line-up of Dubai live bands, or you simply want to play some music in the background while your event takes place or you want to organize Dubai Special Arabic/Belly Dance, you will need to plan this as early in the process as possible.

While planning an event in Dubai, if you would need to book a live performer or speaker, you will also need to take their notice period into consideration. While some may only need a few weeks’ notice, others may require to be booked months in advance, so choosing who will provide the entertainment is something you don’t want to leave until the last minute. You must also look for premier event management companies in Dubai which can provide MICE services for the event. You can approach Promo Events for this, one of the experienced event planners in Dubai for MICE tours.

Entertainment sources for Planing an Event in Dubai

Image Courtesy: http://2id-events.com/wp-content/uploads/2016/07/BREATHTAKING-LED-BALLET-IN-DUBAI-4.jpg

Step # 8. Brand Your Event

If you want your event to stand out, you need to choose a timely and compelling theme that sets you apart from your competition. This means that while planning an event in Dubai, you need to come up with a dynamic overall theme and you need to take great care with the name you want to choose – since it can be a key attention-getter, especially in online media.

  • Choose a Brainstorming name for event:Think about a unique name different from events happening in your sector. Also, think what is the name conveying through this event.
  • Create a Tagline:Once you decide a name, also try to craft a catchy tagline – a short & crisp memorable branding slogan that describes the event.
  • Design a Logo:The final step will be having a logo created to represent your event. A logo can be an effective branding tool – offering immediate recognition of your event in all of your publicity and promo items (e.x., T – shirts, Sippers, Bags, etc.)

Publicity is an important thing to include while planning an event in Dubai. Event promotion starts with the initial notice or a specific page on your website, note in your newsletter or an email to save the date, and then builds to include online and off-line publicity, media relations and on-going outreach to encourage registration. And no plan is complete without the post-event thank-you’s, sponsor acknowledgements and articles about the event’s key messages or fundraising success.

Step # 9. Manage Administrative Process  – Registration, Invite Speakers, Notify Attendies & Establish Sponsorships, Book Photographers

You need to be on your toes while keeping track of your planning, registration, budget, guest and speakers lists. You must also search for organizations that can partner with you or you can call for sponsorships to defray costs and increase potential participation.  When you involve other people or groups in your event, they have a stake in helping spread the word and making the event a success.

While planning an event in Dubai, you can partner with corporate sponsors to fund a portion of the event. Whereas partnering with community organizations in Dubai might be able to offer a venue and/or assistance with organizing or staffing an event.

Management for Planning an Event in DubaiImage Courtesy: https://villagetheatre.wordpress.com/2007/04/27/under-construction/

Step # 10. Pre-Planning

Dubai event agencies are best at pre-planning. In order to avoid last minute hiccups, it’s best to have everything jotted down in a plan. Precaution is better than cure. Make notes of everything including scripts to prevent any mishaps and help result in making the event a big success. Dubai is a very convenient place and you can get just about anything up to the very last minute, so having a little bit of assistance in knowing where to get what from will definitely keep you more calm during the event.

Step # 11. Set timeline for the Event Day

Once you get secured with speakers, venue, & suppliers, you need to think seriously about the event schedule. Having a definite timeline is equally essential & will almost tell if the event is going to be successful or not? You need to clearly define priority of work, so that events can run smoothly.

While planning  an event in Dubai, a little bit of homework is essential to eradicate obstacles to last minute necessity.

You must draft out the overall arc of the day while planning an event in Dubai

  • When guests will arrive?
  • When the session will start?
  • How many and of what duration and of what time, breaks will occur?
  • When meals or refreshments will be served?
  • When the event will end?

Then, work with your corporate client and your selected speaker to plan the smaller details of the day. For instance: How long will the first session run before there is a breakout activity? Ideally, you should change focus every 20 minutes – from lecture to breakout, or from lecture to Q & A, since this is generally the length at which people can focus their attention before needing to recharge.

While planning an event in Dubai, don’t forget to send your schedule to the attendees well in advance.

Step 12 # Confirm all details before the event

You will be surprised to know how many miscommunications can happen before a major event. While planning an event in Dubai, always re-confirm numbers and details with your clients, venue and suppliers a few days before the event occurs. Check function space 1 hour in advance. That way, you can make sure that there aren’t any surprises. This also includes confirming registration processes and details; many new event planners forget about this important part of the event, which often sets the tone for the entire day. Check out what kind of contacts you will be required to be ready when you plan an event in Dubai:

a. Lighting
b. Sound System
c. Printers
d. Stage Decor
e. Seating & Carpeting arranagements
f. Stalls & food arrangements
g. Sponsors

Step 13 #  Evaluate Event Success

One good way of getting feedback is through feedback form. To make sure that your clients give you feedback, make the feedback form part of your Exit pass form.

To get feedback from guests, make feedback form part of your gift voucher. A guest can redeem the gift voucher only when he/she fills the feedback form and give it back to an attendant. These tactics are required to get feedback, as people are generally reluctant to give any feedback in writing.


Top 10 Destinations for MICE Tourism

 Top 10 Destinations For MICE Tourism - Blog Directory OnToplist.com
MICE tourism brings an extra element of glamour & enjoyment into business meetings and conferences for the delegates and attendants. With the constantly progressing business world, technology and transportation have made long-distance meetings easy. Today organizers have got a lot of choice to decide upon destinations for MICE tourism.  Whether it’s a meeting to bring people together belonging to one company or across industries, an international conference of 500 delegates, product launch party or exhibition, MICE tourism finds itself being inevitable in all the occasions.

Large companies with numerous employees often choose to host various corporate events in some of the world’s famous cities. Here are ten currently popular destinations with sites where such happenings can be organized.


1. Shanghai, China

Being China’s main financial hub, Shanghai has a long-standing tradition of MICE business, which has continued to grow in the past few years. This city is readily accessible by sea, land and air. It is connected with more than 400 cities in the world by air links and ocean shipping routes. It is also a very safe city, conveniently laid out and a compact destination with one of the world’s easiest and least expensive public transportation system. Everything in Shanghai is within reach via taxies, bus, metros, trams and ferries.

New venues are popping up so fast it feels like they are being cloned, from small hotels to the biggest of exhibition centers. Shanghai is China’s financial capital, but it is equally impressive for its tourist spots. Some of the destinations for MICE Tourism in Shanghai are Zhujiajiao Water Village, Shanghai Urban Planning Exhibition Hall, M – 50, Dongtai Road, Shanghai Ocean Aquarium and Fuxing Park.

2. Sydney, Australia

 Sydney has once again been recognised as one of the top destinations for MICE tourism according to the latest International Congress and Convention Association Country and City Rankings (ICCA) report. The city boasts one of the finest centres for events and corporate meetings in Australia, Le Montage, with various amenities to suit all the corporate needs. At the same time, the attendees can enjoy the views, as well as the culinary and cultural experience.

Sydney, the state capital of New South Wales, is a dynamic business hub that boasts stunning natural landscapes, a cosmopolitan culture and a year-round temperate climate. The region offers two unique landscapes: Pristine beaches and tropical rainforests. The city boasts world-class infrastructure and easy public transport, making it convenient for MICE guests to get to and from events.

The accommodation facilities include over 33,000 hotel/motel rooms and serviced apartments across the city and its outskirts. Sydney’s MICE experts also go above & beyond to establish a link between the “visitor economy” and the “knowledge economy” to cement their reputation as a premier location for meetings and conferences. The top destinations for MICE tourism in Sydney are Sydney Harbour, Sydney Skywalk, Manly Beach and Watson’s Bay.

 Visit Sydney your destinations for MICE tourism

Image Courtesy: https://www.lonelyplanet.com/australia/sydney

3. Tokyo, Japan

Japan is the ideal location for international conferences and incentive tours with its highly-developed infrastructure, world-class venues and excellent facilities. This city offers a wide variety of accommodations, wealth of tourist attractions, superb level of hospitality, safety, cleanliness and above all, professionalism.

With a thriving economy, culture and industry, Tokyo is one of the world’s most populated and exciting cities that blend a strong sense of history with up-to-date trends and fashions. It is home to major international conference facilities like the Tokyo International Forum and large-scale exhibition centres such as the Tokyo Big Sight, located in the waterfront sub-centre of the city, and site of the largest exhibition halls and meeting facilities in Tokyo. In addition, each major district of the city offers a unique entertainment experience, with museums, concert halls, art galleries, major department outlets, and more. The tourist destinations for MICE tourism are Nakamise, Sensoji, Tokyo Skytree, Tokyo Disneyland and Imperial Palace & East Garden.

4. Dubai, UAE

Dubai in the recent years has positioned itself as a cosmopolitan yet charming destination for MICE tourism. It’s a cosmopolitan city strategically located between Europe and Asia offering world’s best infrastructure for MICE. Be it air connectivity, hotels, venues, activities or events, you have them all in one city and a combination of that with Pacific World standards make it a perfect destination for MICE tourism.  With plethora of world class hotels and resorts, Dubai is full of meeting venues.  One can choose from private yachts to outdoor terraces, landscaped gardens, private beaches, grand ball rooms to convention centers.

Not only in the Middle East but in the rest of the world, Dubai has successfully established itself as one of the densely visited tourism destinations. The importance of Dubai as a Mice destination has not only kept increasing Emirates airlines to increase the number of its world destinations, but also flight capacity. The famous destinations for MICE tourism in Dubai are Burj Khalifa, Miracle Garden, Palm Jumeirah, Burj Al Arab Beach, Jumeirah Mosque and Dubai Aquarium.

Burj Khaifa one of the best Destinations for MICE Tourism

Image Courtesy: http://www.kuoni.co.uk/dubai


5.Berlin, Germany

The capital of Germany and one of the European leading business centers, Berlin showcases numerous hotels and sites available for MICE events. One of those is the already renowned CityCube Berlin.

Berlin, one of the delightful destinations for MICE tourism is located in the heart of Europe representing a connection between East & West. Rather you are seeking for cultural and historic experiences or new innovations, Berlin will not disappoint you at all. On one side you can discover over 175 museums and World Cultural Heritages, on the other side you can experience twelve different neighborhoods with their unique atmosphere.

Even though Berlin is the capital of Germany, 1/3 is covered by parks, beautiful canals and green areas, which invite for outdoor activities.

6. Goa, India

Because of Nature, Fun and Adventure, Goa has emerged as one of the great Destinations for MICE tourism around the world. With standard facilities for conferences; unique incentive options and cost effectiveness, it is counted as one of the ideal destinations for MICE tourism among business travellers. Superb conference resorts in Goa offer sophisticated and contemporary amenities for arranging the best conference in Goa. A big queue of hotel and resorts provide excellent conference facilities in Goa.

Conference halls in Goa Hotels and Resorts are equipped with all the latest services and facilities including easy internet connectivity, projector for slide show presentation and other important means of communication, among others. These conference halls give proper seating arrangements to accommodate hundreds of delegates coming here to attend the conferences. You can easily rely on Goa hotels and resorts for holding important corporate meetings and conferences of the business travellers. Beaches like Arambol, Colva, Baga, Calangute and Agonda embrace the beauty of Goa.

 Goa Indias best Destinations for MICE Tourism

Image Courtesy: http://www.goatourism.gov.in/travel-news/details/79/248


7. Auckland, New Zealand

Auckland is not only the largest city in New Zealand, but it is also a world-class international destination for Mice tourism, best renowned for its stunning natural beauty and vibrant city culture. Getting to Auckland is easy as the city can be conveniently reached by water, air, rail, and road. Its excellent connectivity has contributed towards its reputation as an incredible MICE destination.

This destination for MICE tourism has a number of meeting venues near Auckland Airport, which is located south of the city center. The city also has more conference and convention options than any other city in the country. Special event venues in Auckland include Auckland Museum, which contains an events centre for 600 persons; Alexandra Park, which has nine rooms that can hold up to 1,000 guest and Royal New Zealand Yacht Squadron, which has space for up to 500 persons.

Some of the popular tourist attractions in Auckland are: Skycity Skytower and Casino, Waitemata Harbour, Auckland Art Gallery and Waiheke island.


8. Seoul, Korea

With the vibrant culture and advanced technology, the city is one of the best destinations for MICE tourism attracting more travellers from various nations making it a major incentive travel destination in Asia.

Coex and SETEC, located in the heart of the city, are Seoul’s representative convention centres. Being part of convention complex, they house twelve 5-star & 4-star hotels all within a 10-minute distance from the convention centres. The hotels serve as convention venues for international conferences & corporate meetings, and are fully equipped with the required services and facilities.

Seoul is one of the most delightful destinations for MICE tourism that embraces the beauty of both modernity and traditions. Having 5 ancient palaces along with 5 World Heritage Sites designated by UNESCO, Seoul is living history of 600 years as the capital of the Chooseon Dynasty. Seoul’s cuisine options do wonders in attracting people to the city. Whatever you have, wherever you are, the food will never fail to satisfy you. Whether it’s fine dining or a casual street food, you will find traditional Korean food, a variety of western cuisine, and fusion cuisine served all throughout the city at restaurants that make you feel like eating at home.

Greatest Destinations for MICE Tourism Seoul

Image Courtesy: http://www.labgov.it/2016/12/08/sharing-city-seoul-2016-state-of-the-art-and-news/

9. Singapore

Singapore is a global transportation, commerce and financial hub, making it the perfect place for meetings, incentives, conferences and exhibitions (MICE).  World renowned Singapore Exhibition & Convention Bureau establishes Singapore as a dynamic business events destination where an ecosystem of technology, people, ideas & technology draws on a vibrant knowledge & wide networks to tailor success for you.

Singapore is cementing its reputation as one of the world’s leading hi-tech meetings’ destinations. One of the most popular meeting places is the grand Park Royal which combines business and beauty of the city, while the first premier eco-green venue in Singapore – Expo Max Atria is already a popular destination for MICE tourism. The unique artistic expression of the nation can be seen through the breathtaking cityscape, while its culture welcomes being explored.

10. Vienna, Austria

 Another one of the best destinations for MICE tourism is Vienna that is centrally located in the heart of Europe and connects with 179 destinations worldwide. It has a safe and extremely efficient public transportation system. Vienna is an ideal combination for MICE, Business & Leisure Travel. It is famous for its easy accessibility, safest destinations, beauty and charm.

Perhaps no other city could boast of such elaborate and varied choices to host Mice programs. With 3 convention centres, over 93 fully equipped large conference enables hotels in all categories and to suit all budgets, holding a convention or a congress or an incentive program is a preferred choice of conference organizers throughout the world. The Austria Centre convention centre can accommodate upto 15000 persons while the Hofburg Vienna can accommodate upto 5000 persons. The Messe Wien Exhibition and Congress Centre can take upto 30000 persons.
Sightseeing in Vienna is of a very high quality with historic palaces and museums. Places of interest in Vienna are Schonbrunn Palace, Hofburg Imperial Palace, Belvedere Complex and Ringstrasse. Day trips to Innsbruck and Salzburg could also be part of the itinerary. Like Vienna, Salzburg is also an excellent destination for mice tourism. Travelling to Salzburg is easy and comfortable as it has very good train connections, modern infrastructure and a variety of flights from all over Europe.

 Worldwide Destinations for MICE Tourism in Vienna

Image Courtesy: http://www.austria.info/uk/things-to-do/skiing-and-winter/christmas-markets/christmas-markets-in-vienna

6 tips to organizing your next conference in Dubai

In more recent years, Dubai has become a major venue for a number of growing, profitable industries and meetings like – exhibitions and conferences. If you are thinking to organise your next business conference in Dubai, get some tips:

1.Get knowledgeable about Dubai hotels

To conduct a business conference in Dubai, you should look for a perfect business hotel. Check out the list below and find the one suiting your requirements. Visit website links to be more informed about them.

Hotels Location Guest Rooms Meeting Rooms Conference Capacities Link
JW Marriott Hotel Dubai Abu Baker Al Siddique Road, Near Hamarain Shopping Center 351 14 3,861 www.marriott.com
Hyatt Regency Dubai Diera, Dubai’s Historic District 414 9 1,720 www.dubai.regency.hyatt..com
Crowne Plaza Dubai Sheikh Zayed Al Nahyan Road 568 11 1,910 www.ihg.com/crowneplaza/hotels
Atlantis, The Palm Crescent Road Palm, Jumeirah 1539 5 2,650 www.atlantisthepalm.com


Hilton, Dubai The Walk The Walk, Jumeirah Beach Residence 365 5 216 www.placehilton.com/dubai-the-walk
Sheraton Jumeirah Beach Resort Al Sufouh Road 256 6 417 www.starwoodshotels.com/sheraton
Habtoor Grand Black Resort & Spa Al Falea Street, Jumeirah Beach 446 10 1,326 www.marriott.com


Grosvenor House, Luxury Collection Hotel Al Sofouh Road 744 10 42 www.starwoodshotels.com
Jumeirah Beach Hotel Jumeirah Beach Road 617 12 2,500 www.jumeirah.com
The Fairmont Dubai Sheikh Zayed Road, Bur Dubai 394 11 616 www.fairmont.com

Above all, Dubai World Trade Centre is a venue fit for the biggest and most important meetings and conferences with the conference capacity of accommodating maximum 12,000 individuals.

Discover more of best venues in Dubai by visiting websites www.evenues.com, www.meetings-conventions.com, http://www.bedouk.com/

Book Hotels for Conference in Dubai

2.Hire Best Technical Team

When you are organizing a Conference in Dubai on a large scale, then a sound technical system is must to have. Hire the best technical team who can support you in providing ultimate audio-video solution. Having professionals to organize all the technical equipment’s, setting them and fixing them ensures peace of mind and a confidence that everything would go well in case any issue arises during conference. Only the skilled technical team can let your conference stand out.

Some of the renowned firms in Dubai who can assist you in organizing best conference from technical point of view are Hipswing Entertainments, GEM (Global Event Management), Max Events, Promo Events.

Technical Teams for Conference in Dubai

 3. Find your local partner for Conference in Dubai

Obviously, organizing a conference overseas is not that easy, those who feel the task is too difficult to handle, can look for an option of finding a perfect local partner. Your local partner can be your ex-colleague, or a client whom you have ever served well in the past. You can also search through someone’s reference that you know professionally and is trustworthy. You can also approach gulf based organizations to become your local partner readily. Only a local partner can save your time, money and avoid any frustration to be developed within you.

Find Your Local Partner in Conference in Dubai

4. Organize Dubai’s special entertainment events

A conference always remains incomplete without entertainment. Don’t forget to  organize some special entertainment shows. You can arrange Dubai’s famous Balley dance performance or band performance hosted by renowned musicians of Dubai or a special Arabic Dance performance. If your budget allows, arrange cruise for your delegates, on very next day of conference. Dubai day cruise is offered in traditional dhows, luxury yachts and catamarans. Dubai night cruise is equally lively.

Entertainment Events for Conference in Dubai

5.Publicize about the Conference in Dubai Media

Get published about your upcoming Conference in Dubai to be held in local newspapers like Khaleej Times, The Gulf Today, Emirates Business 24/7, 7 Days, The Arabian Post and Dubai Standard. Do make advance arrangements for reporters to interview the company’s spokesperson before or after the conference. You must contact reputed news channels of Dubai like Dubai Media Incorporated, Khaleej Times, The Gulf Today, Emirates Business 24/7, 7 days and The Arabian Post & Post Standard to cover the event and telecast it. This helps in boosting publicity of your conference event within city. This courtesy strengthens your relations with media, which will be an asset in successfully planning future events.

Publicise for Conference in Dubai Media

6.Don’t overlook Dubai’s Climate & Working Timings

 The best time to organize conference in Dubai is from October to April. Try to avoid the sweltering summer (June-September). During Ramadan, the ninth month of the Muslim calendar, Muslims fast from dawn until dusk, their working hours get shortened, they generally close their official working by 1 PM. So, one should take note of it and accordingly organize the conference suitable for all.

Amazing Locations for Conference in Dubai